Editing Microsoft word

For working with Microsoft word, the following topics may be covered.

DELETING TEXT

Often you may find it necessary to delete single characters which were wrongly typed (typos). Word provides two ways to do this.

• You can use the [Backspace] key to remove the character to the left of the insertion point and the [Delete] key to remove the character to the right of the insertion point

PROCEDURES

1. Position the insertion point to the right of the character you want to remove.
2. Press [Backspace].
3. Position the insertion point to the left of the character you want to remove.
4. Press [Delete].
SELECTING TEXT

Many times you may want to perform a function (such as deleting or spell checking) on a word, sentence, paragraph, or particular area of text. To do so, you must first select the text.

Selecting text expands the insertion point to highlight a block of text.

• Text can be selected using the mouse or key combinations.

PROCEDURES

1. To select a word, double-click it.

2. To select a sentence, hold [Ctrl], click anywhere in the sentence, and release [Ctrl].
3. To select a paragraph, triple-click anywhere in the paragraph.
4. Click anywhere in the document to deselect selected text.
5. To select a text block using the mouse, drag across the text from the first character you want to select to the right of the last character you want to select.
6. To select an area of text using the mouse and the keyboard, position the insertion point to the left of the first character you want to select.
7. Press [Shift], position the insertion point to the right of the last character you want to select, and release [Shift].
8. To select a line of text using the mouse and the keyboard, position the insertion point to the left of the first character you want to select.
9. Press [Shift+End] to go to the end of the text line.
10. To select the entire document, press [Ctrl+A].
Notes :

Selecting a new text block or repositioning the insertion point deselects the original selection.
MOVING WITHIN THE DOCUMENT

USING THE MOUSE

You can view areas of the document that are not visible on the screen, and move through the text in a document by using the mouse and the scroll bars.

Scrolling through a document does not move the insertion point. When using the mouse, you must click the mouse in the document to move the insertion point.

PROCEDURES

1. Click the down scroll arrow to scroll down through the document text.
2. Click the up scroll arrow to scroll up through the document text.
3. Click below the vertical scroll box to scroll the document up one screen.
4. Click above the vertical scroll box to scroll the document down one screen.
5. Drag the vertical scroll box to the desired location in the document.

When navigating in a multiple page document, you can use the Go To command on the Edit menu to move to a specific page.

DELETING AND REPLACING SELECTED TEXT

Selected text can be deleted with a single keystroke.

You can replace selected text simply by typing new text. No need to first delete the text.

PROCEDURES

1. Select the text you want to delete.

2. Press [Delete].

PROCEDURES

1. Select the text you want to replace.

2. Type the replacement text.

Notes :

You can also delete selected text by selecting the Clear command from the Edit menu.

The default option, Typing replaces selection, can be disabled on the Edit page of the Options dialog box.

MOVING TEXT

To move text when editing a document you use the Cut and Paste features of Word.

• You can use the Cut and Paste buttons on the Standard toolbar to move selected text, from its original location and place it into a new location.

• You can also move selected text using the Cut and Paste commands on the Edit menu.

PROCEDURES

1. Select the text you want to move.

2. Click the Cut button .
3. Position the insertion point in the location where you want to paste the text.
4. Click the Paste button .

Notes :

When deleting or moving text using the Cut and Paste features, Word automatically adds or removes spaces as needed, provided that the Use smart cut and paste option has been enabled on the Edit page of the Options dialog box.

Cut text is placed on the Windows Clipboard. The Clipboard holds only one item at a time.

The Paste feature does not remove the text from the Clipboard; you can continue to paste the same item until another item is placed on the Clipboard.

COPYING TEXT

To duplicate text, you can use the Copy and Paste features.

• You can use the Copy and Paste buttons to copy selected text from one location to another.

• You can also copy selected text using the Copy and Paste commands on the Edit menu.

PROCEDURES

1. Select the text you want to copy.

2. Click the Copy button .
3. Position the insertion point in the location where you want to paste the text.
4. Click the Paste button .

Notes :

The copied text is placed on the Clipboard.

When copying selected text remains in the original location and a copy is placed in the new location.

REVERSING/REDOING COMMANDS

The Undo and Redo features allow you to reverse or redo the last command executed. When text has been accidentally deleted, this feature is invaluable. You can use the Redo feature to reverse the Undo feature.
PROCEDURES
1. To undo the last command, click the Undo button .

2. To redo the last command, click the Redo button .
Notes :

When you point to the Undo or Redo buttons, the type of task to be undone or redone appears as part of the ScreenTip.

A feature related to Redo is the Repeat command, which is accessible from the Edit menu. Both commands are context-sensitive.

You can use Repeat to duplicate the previous command. Similar to the Undo or Redo button, the type of task to be duplicated becomes part of the command.

You can also activate the Undo feature by selecting the Undo command from the Edit menu.

MOVING AND COPYING TEXT WITH THE MOUSE

Drag-and-drop editing allows you to move or copy text quickly using the mouse. This feature is most useful when the text you want to move or copy and the new location are both visible in the document window.

PROCEDURES

1. Select the text you want to move.

2. Drag the selected text to the location where you want to insert it.
3. Release the mouse button.

PROCEDURES

1. Select the text you want to copy.

2. Hold [Ctrl] and drag the selected text to the location where you want to insert it.
3. Release the mouse button and release [Ctrl].

Notes:

When using drag-and-drop editing, the text is not placed on the Clipboard.

By default, the Drag-and-drop text editing option is enabled on the Edit page of the Options dialog box. You can change this option, if desired.