Public money owing Management

There is no denying the fact that Public money owing Management is in the process of establishing and implementing a policy for managing the government’s money owing in order to raise the required amount of funding. It also ensures its tracking of cost and risk objectives, and to convene any other public money owing management goals for which the government has put criteria for developing and maintaining an efficient and liquid market for national securities. Hence, the Legal framework should clarify the authority to borrow and to issue new money owing, invest and undertake transactions on behalf of the Government.

The organizational framework should be well specified where mandates and roles are well articulated. Sovereign money owing management may span a country’s money owing management organization or a fundamental depository. Money owing management report should be made publicly which would review preceding year’s activities and provide synopsis of borrowing plans based on budget protuberance. The Public Accounts comprises of three divisions Money owing, Deposits and Reserves and Remittances. The ‘Money owing’ Comprises receipt and payments in respect of which government incurs a liability to repay the money received or has a claim to recover the amount paid together with repayments of the former and recoveries of the latter. State General Provident Fund, National Savings Certificate and Postal Savings Certificates etc. are recorded in this division. The ‘Deposit and Reserves’ comprises receipts and payment for which the Government acts as a banker. The government, as the banker, deals with civil deposit, personal deposit and renewal reserve fund etc. The ‘Remittances’ division comprises all adjusting heads for instance, remittances to and from Bangladesh Bank and PWD, Defence, Forest, T and T and Postal etc. Remittances to Bangladesh mission abroad are also included in this division. The form of accounting used by the Government of Bangladesh is based on the cash basis of accounting; that is, recording the transaction at the time when cash is paid or received. Cash basis of Accounting is a traditional basis of govt accounting. There are completely two different sets of published accounts in Bangladesh- the Annual Finance Accounts and the Annual Appropriation Accounts and Annual Finance Accounts: The Finance Accounts reflect total annual receipts and expenditure of the government together with relevant financial statements.

Furthermore, the cash balance of the government is also publicized in this statement where preparation of the Annual Finance Accounts is vested with the C&AG according to Article 4 of the Comptroller and Auditor General (Additional Functions) Act, 1974. Appropriation Accounts: The appropriation is a proportional report viewing comprehensive head-wise/code-wise ultimate budgetary distribution and authentic expenses of different ministries and their subordinate offices with details of variances (if any). According to Article 128 of the Constitution and Rule 4 of the Comptroller and Auditor General (Additional functions) Act 1974, preparation of the Appropriation Accounts by the concerned Accounts Offices, it is reviewed by the Directorates of Civil Audit and PT&T according to concerned portions and then certified by the C&AG with required observations.

The primary accounts are held in reserve where the transactions take place. There are two branches of primary accounts, one kept by the govt. accounting departments; and the other kept by the self-drawing departments known as departmentalized accounts departments, like Public Works Department, Telephone Board Postal Department, forest Department etc. To keep consistency and for the convenience of administrative functions, govt. has set up accounting offices under the control of CGA. CGDF and ADGFR. Office of the CGA covers all ministries and departments except Defence and Railway. The lowest tire of accounting unit tender the Controller General of Accounts (CGA) is the Upazilla Accounts Office. Next unit is the District Accounts Office, which is located at the District Headquarters. For the account purpose, there are also 20 regional Accounts Offices at the greater district headquarters, which consolidate the accounts received from the District and Upazilla Accounts Officers for onward transmission to the Controller General of Accounts. The Chief Accounts Offices of the respective Ministries keep accounts of the presidency. There are 21 Accounts Offices for the ministries and divisions of the govt. They work under the Administrative control of the C&AG and CGA and under the functional control of the secretary of the concerned Ministry/Division. All these Accounts Offices and their activities facilities the concerning office to prepare the Monthly Accounts, the Finance Accounts and Appropriation Accounts. Considering the special nature of functions and activities of the Defense Service and the Railway. Govt. has established separated departments for their accounting functions, namely the CGDF and the ADGFR respectively. Accounting units of these Departments also prepare and maintain their monthly accounts, which facilitate the Defense and the Railway authorities to prepare the Monthly Accounts, the Finance Accounts and the Appropriation Accounts.

The accounting system for the departments, which run the Departmentalized concept such as Railway, Defense, Postal, T&T, Works, Forest etc, is a bit different from concept such as Railway, Defense, Postal, T&T, Works, Forest etc. is a bit different from the general government accounting system. However, except Railway all other departments do not have separate bank account. The Railway has separate bank account with the Bangladesh Bank and that shows separate through a head called ”Remittance””- an adjusting head in the government account and deposit it their income through using this head too. The Bangladesh Bank (BB) acts the banker to the government although there exists distinction between Consolidated Fund and Public Account, in effect cash balance of the Government is one and that lies with the Bangladesh Bank. The Accounting Offices issue cheque in favour of the parties/person’s and then the cheques are finally drawn from the (now Central Reconciliation Unit) fore reconciliation and outside the presidency where there are no branches of BB Sonali Bank acts as the Banker to the Government Cheques issued by the Accounting Offices and drawn on the Sonali Bank afterwords are sent back to the concerned Accounting Offices for reconciliation. The Thana, District and Chief Accounts Officers record each and every transaction of the government as the initial accounts where it is applicable. Initial accounts are recorded under the relevant head of accounts where the transaction is taken place where Upazilla and District Accounts Offices send accounts as usual by the 10th of the following month. The DCA Offices subsequently classify the detailed accounting information under the respective head of accounts and propel it to the CGA by the 20th of that month. On the other side, self-drawing Departments transmit their accounts to the CAO of their respective ministries. Along with those, the CAO Office prepares initial accounts of the presidency, classify and consolidate the accounts within the purview of its ministry’s boundaries and then send the accounts to the CGA by 20th of the following month. They also send the accounts to their respective Principal Accounting Officer/Secretary of Ministry or Division. CGA Prepares consolidated accounts based on the accounting data supplied by the CAO and DCA’s. Similar procedure is followed in the accounting units of the Defense Finance and Railway so far as flow of accounts is concerned. In respect of preparation of the Finance Accounts and the Appropriation Accounts of the Defence Ministry and the Railway Department, the CGDF and the ADGFR respectively play the key role. The monthly Accounts prepared and maintained by the Accounts Officers of the government are the basis of Finance Accounts and the Appropriation Accounts. The following criteria are the factor which is worth noting.

o Well-articulated responsibilities for staff, clear monitoring, control policies and reporting arrangements required.

o Precise and comprehensive management information system with proper safeguards.

o Staff be subject to a code of conduct and conflict of interest guidelines re management of personal financial affairs.

Money owing Management approach:

Risk can be moderate by transforming money owing structure against costs which is accelerated for borrowing decisions at reduced risks. Money owing managers should consider financial and other risks characteristic to government cash flows where carefully assessment and managing risk associated with foreign currency and short term floating rate money owing is virtual important with due regard. Money owing Management Strategy should be Cost effective where cash management policies needs to meet with a high degree of certainty financial obligations as they fall due. A framework enabling money owing managers to manage the trade-off between expected costs and risk in government money owing portfolio should be set forth in consistence with real life situation. Impact of contingent liabilities on Government financial and liquidity position cannot be ignored while making decision in respect of selecting borrowing criteria.