The basic concept of Microsoft word

In this article  I will race through the basics of creating documents with word - setting up the screen so you have on it what you need, entering the text of your document, moving the insertion point and selecting items, and using the different views that word provides for working with your documents.

&  Starting  MS Word

&  Setting up the word screen

&  Entering the text, graphics and frames, Soft return and hard return

&  Moving the Insertion point

&  Selecting items

&  Using Word's different views

&  Saving the document

&  Page setup

&  Writing date, time,  page number and file number.

&  For starting MS Word :

After opening the Computer, You will find : Start button on the task bar then you will Click on the Programs, you will then get the application to work.

From Programs, you will find a list of programs, then click  MS Word , then you will go to MS Word application package to work.

After opening Word, you will find a default setting screen. In this screen, you will set zoom and then set the font style and font size. You can set with the help of Standard tool bar or for changing the size of the font you can press Ctrl +] (for increasing one font up) and Ctrl +[ ( for decreasing one font down ). If you find that there is no standard tool bar on the screen, then you will do the following:

&  Click View menu

&  Click toolbars

&  Then click Standard Toolbar

 Or in case of customizing any kind of toolbar, you can bring/ customize the toolbar from the view menu in this way. Suppose, if any item of the standard toolbar or formatting toolbar is missing from the screen, you can bring that item by following the rules.

&  Setting up the Zoom :

¨      Click view menu

¨      Click zoom

¨      Click the percentage bar, what percentage of the screen you would like to make it  ' visible' i.e. you may want to use zoom to enlarge or shrink the display.

Before you start working in word, you may want to customize your screen. At a minimum, consider maximizing the word window by clicking the document Maximize button. Once you've maximized the word window or the document window, word will replace the application Maximize button with an application re-store button or the document maximize button ; click a restore button to restore the button to its pre-maximized size.

&  Displaying and hiding the Rulers

 To help you position your text optimally on the page, word offers a horizontal ruler in Normal view and both horizontal and vertical rulers in page lay out view and print preview. You can either display the ruler on-screen or keep it hidden but available. To toggle the display of the ruler on and off, choose View, Click Ruler. To pop-up the horizontal ruler momentarily, move the insertion point to the thin bar at the top of the current document window. Then ruler will appear automatically. And the ruler will disappear when you move the insertion point away. To pop-up the vertical ruler in Page Layout View or Print Preview, move the insertion point  to the thin bar at the left edge of the current document window. The vertical ruler will appear automatically, and it will disappear when you move the insertion point away.

Note :  You cannot display the ruler continuously in one line lay out view, but you can pop-it up when you need it.

&  Working with Text, Graphics, and Text Boxes

As with most word-processing applications, the basic unit of Word is the paragraph. These aren't paragraphs as people generally understand them: A paragraph in word consists of a paragraph mark (made by pressing Enter] and any text, (or graphic), between it and the previous paragraph mark ( or the beginning of the document ). In other words, a paragraph consists of anything [text, a graphic, a space or even nothing at all ] that appears between two paragraph marks, up to and including the second paragraph mark.

This seems a strange way to describe it, but a paragraph mark with nothing between it and the previous paragraph mark is considered a full paragraph. You can treat each paragraph as a unit formatting with styles for moving and copying.

&  Entering text

To enter text in your document, simply position the insertion point where you want the text to appear and type it in. Word will automatically wrap text as it reaches the end of a line. Press Enter to start a new paragraph. If you want to move a new line without starting a new paragraph- for example, so there is no space between lines- press Shift+Enter to start a new line without the same paragraph. When you reach the end of a page, word will automatically break text onto the next page, if you , you can start a new page  at any point  by inserting  a page break. To do so, press Ctrl+ Enter.

&  Insert and Overtype Mode

Word offers two modes for adding text to your documents: Insert mode and Overtype mode. In insert mode (default mode ] , characters you type  are inserted into the text to the left of the insertion point, pushing any characters to the right of the insertion point farther to the right. If you want to replace existing text in insert mode, select the text using either the mouse or the key board and type  in the text you want to insert in its place. In insert mode, the OVR indicator on the status bar is dimmed. In overtype mode, any character you type replaces the character if any to the immediate right of the insertion point. When word is in Overtype mode, the OVR indicator on the status bar is active (darkened) . To toggle between Insert mode and overtype mode, double-click the OVR indicator on the status bar.

&  Moving the insertion point :

In word, you move the insertion point using either the mouse or the keyboard.

Using the Mouse:

To position the insertion point using the mouse, simply move the mouse pointer to where you want it  and click. Use the vertical scroll bar or the roller on the IntelliMouse to move up and down through your document as you drag the box in the scroll bar in a multi-page document, word will display a small box showing you which page you are on, use the horizontal scroll bar to move from side to side as necessary.

Click the next page and previous page buttons to move to the next page and previous page, respectively. Make sure these buttons are black, which indicates that word is browsing by page. If they are blue, that means word is browsing by a different item, such as sections or comments. To reset word to browse by page, click the object browser button between next and previous buttons.

Using Keyboard shortcuts

Word offers a number of keystrokes and key combinations to move the insertion point swiftly through the document. Besides left arrow on the keyboard to move left one character, right arrow to move right to one character, Top arrow move up one line, and down arrow to move down one line, you can use Page Up and Page Down  Key , Ctrl + Home key is used to bring the insertion point to the beginning of the text and Ctrl+ End key is used to bring the insertion point to the end of the text.